(Updated May 19, 2020 with map for check in)
Frequently Asked Questions
Why can’t we hold a traditional graduation ceremony?
(Ohio Department of Education (ODE) Guidance on Graduation Ceremonies) Governor DeWine, during his press conference on Monday, April 20, stated, “The gathering of significant numbers of people is a dangerous situation. Just as schools have been innovative in regard to how to teach from a distance, I know that they will be innovative as they look at how they honor students.” The education community has been asked to come together and honor our students, especially our seniors, “in a manner that doesn’t pose health risks to anyone. Schools should continue to recognize the importance of restrictions on mass gatherings, and events should be aligned with the Ohio Department of Health’s Order.”
The Ohio Department of Education and the Ohio Department of Health recommends:
- Virtual graduation ceremonies (preferred)
- Drive-in ceremonies where students drive to a designated location at a designated time to get their diplomas
- An event with 10 people or less at a time, who are socially distanced, where a graduate can receive his or her diploma
The Ohio Department of Education has also expressed concerns with enforcing social distancing at in-person graduations, “as these events often are highly emotional, invoking natural physical responses (such as high fives and hugs).” In response to this communication and reminder of the Governor’s order, we immediately began to pursue another option that we had been considering in the event that we would not be able to gather. While we are referring to this as a virtual graduation, there is a very human component.
Other districts are planning traditional ceremonies, why are you making the decision to do this now? Why not wait?
With each change of venue and/or calendar delay (late June, July or later graduation ceremony), there is no guarantee that ban on large gatherings will be lifted by any certain date this summer, and there is a risk of fewer students actually participating due to other life plans such as beginning employment, attending college, military enlistment, etc.
Will my senior have to wear a mask/facial covering when he/she walks across the stage or for the picture?
No. Seniors will be able to remove their mask or facial covering, hear his or her name and accomplishments announced, and be filmed walking across the stage. Seniors will also not be photographed wearing a mask/facial covering. Families are asked to wear masks or a facial covering while inside the high school. Videographers, photographers, and staff onsite will be wearing a mask/facial covering.
What are the dress guidelines for virtual graduation?
The virtual graduation dress guidelines reflect traditional graduation guidelines.
- Ladies: Dress/dress pants, and dress shoes. Dresses should not extend beyond the length of the graduation gown.
- Men: Dress slacks, white shirts, ties, dress shoes and socks required.
- Both: Gym shoes and/or casual footwear (no “flip-flop” sandals) are inappropriate for this occasion.
What does the graduation session include?
ARRIVAL - No more than 15 minutes prior to their appointment, graduates and up to 7 guests - 7 guest limit must be strictly observed - enter CHS main parking lot and park in the designated parking area (handicapped parking available). Groups must not bring more than 3 vehicles.
- Graduates should arrive wearing their cap and gown. If graduates still need to pick up their cap and gown, they can pick them at the high school main office on Mondays or Wednesdays between 10 am - 1 pm. Graduates should contact the high school office to arrange a time to pick up their cap and gown if these times do not work.
* Law enforcement will supervise parking lot to ensure proper social distancing is maintained.
CHECK IN - Graduates/guests enter the main doors and proceed to the check-in station
in the commons. All doors, including the ones graduates/guests use to enter and exit
the school building, will remain open to eliminate a contact surface.
- Graduates/guests pick up award certificates, scholarship information from scholarships that they have previously identified on the senior exit survey, any cords they have earned (Honors, FFA, NHS, Music), and graduation programs from the check-in station.
*All school staff members inside the school will be wearing protective masks.
*Law enforcement will supervise commons to ensure proper social distancing is maintained.
CEREMONY - Graduates enter the gym through the “visitor” door and guests enter the gym through the “home” door.
- Guests proceed to the “Guest Viewing Area” in front of the stage. Guests are welcome to take pictures / video throughout their graduates’ commencement. After guests arrive in the Guest Viewing Area, graduates will begin processional to stage while “Pomp and Circumstance” plays.
- After the graduate reaches the stage, their name, accomplishments, scholarships that they’ve previously identified on the senior exit survey, honors, and future plans will be read aloud.
- The graduate will receive their diploma from the presenter of their choice.
- The graduate will flip their tassel. *Our video technician will edit each graduate flipping their tassel into a split-screen shot of all graduates flipping their tassels*
*Our video technician will be filming from a remote location and our announcer will be announcing from a remote location that will ensure proper social distancing is maintained.
*Class officers’ speeches and the keynote address will be filmed on an individual basis to ensure proper social distancing is maintained.
EXIT - The graduate will leave the stage and collect their guests from the Guest Viewing Area on the “home” side of the gym.
- Graduates/guests will proceed to the choir room for pictures. The choir room is large enough to accommodate photographer, photography backdrops and other equipment while maintaining social distancing requirements, and eliminates a need for contingency plans in case of inclement weather.
- Photographer takes 2 pictures: 1 of the graduate and 1 of graduate & guests
- Graduate/guests exit school through choir room doors that lead to the access road and proceed to leave campus by driving past the concession stand and Elementary School.
GIFTS - The following gifts will be mailed to each graduate at no charge and as soon as possible after all individual commencements have been filmed.
- DVD containing the Student-Mentor Recognition, Senior Slideshow, and Commencement
- 2 Photographs - 1 of the graduate AND 1 of the graduate & guests
What if my senior does not want to participate?
While we know that not every graduate will choose to participate, the virtual celebration will honor every single graduate and will include some elements of our regular commencement traditions, along with other special tributes. Seniors wishing not to participate will still be included in the virtual graduation ceremony at the end of the video and their senior picture will be displayed. If we do not have a senior picture of your child, we will post their name and the Crestview High School logo.
Why are only 7 family members allowed?
Center for Disease Control & The Ohio Department of Health guidance limits the amount of people to no more than 10. Individual ceremonies will consist of the graduate, presenter of diploma, & school official.
What can the family members do during the time their child is on stage?
Due to social distancing and the need to keep the space clean, we are asking the family to stand in front of the stage in the “Guest Box” and touch as little as possible. Because we would like to avoid cleaning the area between each student, please plan to stand while your child is on stage. Families are welcome to take video or photographs of their child on stage.
What days and times will the in-person ceremonies take place?
Wednesday, May 20, 2020 @ 4 - 8 pm
Thursday, May 21, 2020 @ 4 - 8 pm
Friday, May 22, 2020 @ 4 - 8 pm
Saturday, May 23, 2020 @ 9 am - 1 pm
Please report no earlier than 15 minutes for your appointment.
Senior’s appointment dates/times will be determined by communication with Mrs. Barker. No senior will be permitted inside the high school without an appointment.
If for some reason, none of the appointment dates/times work for your family, please contact Mrs. Barker to discuss another arrangement to try and best accommodate your family.
Is there handicap parking available?
Yes. Park in the front of the building in the designated parking spots and use the gymnasium entrance. Someone will be there to let you in the building.
My child is not participating in the virtual graduation. How can they get their diploma?
The school will be mailing diplomas the week following graduation for any graduates who chose not to participate in the virtual graduation.
Any unpaid fee / obligations will result in the diploma being held until the fees are paid and/or obligations are met.
Why are the appointments during THESE DATES?
We are providing multiple days and times for appointments, including evening and weekend appointments. If for some reason, none of the appointment slots work for your family, please. Contact Mrs. Barker to discuss another arrangement to try and best accommodate your family.
When do we get graduation programs?
Graduation programs will be included in their senior envelopes and picked up at the same time as the diploma.
Can I purchase additional DVD copies of commencement?
Yes. Each graduate will receive their own DVD at no cost. Additional DVDs may be purchased for an additional cost. More information will follow (after the DVD company provides us with information) about how to request a DVD.
What if my Jostens order is incorrect or if a change needs to be made to a cap/gown?
When will seniors get their cords, announcements, invitations, picture frames or other items ordered from Jostens?
All Jostens ordered items should be picked up prior to commencement appointments. Graduates can pick Jostens items at the high school main office on Mondays or Wednesdays between 10 am - 1 pm. Graduates should contact the high school office to arrange a time to pick up Jostens items if these times do not work.
Students who have earned cords (Honors, FFA, NHS, Music) will receive them on the day of their videotaping appointment.
Can my son or daughter wear pins/sashes or decorate their mortar board?
No, the gown and mortar board should be clean. Anyone who decorates their gown or mortar board will be asked to remove the decoration or they will not be permitted to participate in walking across the stage or be photographed. This is the same policy as for our traditional Commencement.
Why are you asking families to pay their student fees?
Student fees incurred by a student during their time at CLSD have to be paid prior to partaking in many of the events.
What if I cannot pay my student fees?
What if I qualify for Free and Reduced Lunch, how would that affect my student fees?
What if I have textbooks or found lost textbooks (and have a fee for these) I need to return?
We know that our seniors are still completing school work and have school property which has not been collected. These items will not be collected before they walk across the stage for our commencement ceremony.
The official days for seniors to return district property will be Monday, May 18, 2020 from 9 am - noon and Wednesday, May 20, 2020 from 9 am - noon. The Crestview Technology Department will be sending out more information via email. Information will also be provided through our social media sites as well. Underclassmen will have another day to drop off school property and pick up personal property.
Graduating seniors can turn in athletic uniforms anytime - the high school office is open Mondays and Wednesdays from 10 am - 1 pm prior to videotaping date. All athletic uniforms must be prior to videotaping date. Any outstanding athletic uniform and/or equipment will result in the transcript and diploma being held until the athletic items are returned or paid for.
Any school property not returned before videotaping date will be added to the senior fees, and all fees must be paid before the final transcript or diploma will be issued.
When are College Credit Plus books being returned?
College Credit Plus books should be returned by Friday, May 15, 2020 to the high school office.
What if my son/daughter fails a College Credit Plus class?
This procedure is the same as in the past. The college or university will notify the CLSD, and we will update the transcript accordingly. Per state and district policy the course fee will be added to your school fees. If this happens, the school will reach out to you directly to discuss the matter.
Any unpaid fee will result in the transcript and diploma being held until the fees are paid.
How will seniors receive their honors, awards, scholarships, etc?
Senior honors, awards, and scholarships (that seniors identified on their senior exit survey) will be given to the student when they check-in for their videotaping appointment.
Scholarships will be disbursed in a variety of ways - some scholarship monies will be given immediately, while others will require proof of enrollment or second semester grades. In some cases, scholarship monies will be presented to recipients and in other cases the awarding institution will disburse the scholarship directly to the college, university, etc. on behalf of the recipient. Information will be provided to scholarship recipients by the particular scholarship committee.
Why can’t you hold Prom on a later day?
Due to the Governor's orders prohibiting large group activities and the uncertainty of the future of public gatherings as well as available venues, an event of this magnitude cannot be planned effectively or safely.
What is being done with the money that was raised for after prom?
After prom is a parent led event and the school district does not hold those funds. The after prom committee will be using those funds to purchase gift cards for each graduate and they will be included in their senior envelope.
What is being done with money in the class of 2020 school account?
Senior class advisors and officers will use funds in the 2020 school account to cover all the costs of the virtual graduation including gifts (DVDs and pictures) for the graduates.